For managers
Know what needs attention before the next follow-up call.
See unassigned, urgent, waiting, overdue, and stalled work across the office. Every open Case can have a clear owner, due date, and Next Action.
WeOffice by WeHawaii
Run the office.
Serve the district.
WeOffice gives elected officials and staff one place to capture constituent requests, assign follow-up, check district addresses, and see what needs attention.
Designed in Hawaiʻi for the daily work of legislative offices
Every constituent request gets an owner, a next step, and an answer.
The problem
Constituent work should not disappear into inboxes and spreadsheets.
Calls, emails, walk-ins, letters, and field conversations all create work. When that history lives in separate tools, requests lose owners, follow-up slips, and constituents repeat themselves. WeOffice gives the whole office one shared record of what happened and what comes next.
A request has no clear owner.
Follow-up dates are missed.
A constituent has to repeat the story.
Staff cannot tell whether an address belongs to the district.
The manager cannot see what is urgent, waiting, overdue, or stalled.
Important history leaves when staff changes.
The issue is fragmented tools, not careless people.
The workflow
From first contact to a clear next step.
Capture the request.
Staff records the call, email, walk-in, letter, or field conversation in one shared office queue.
Confirm the person and district.
Select an existing Person or create one, then check the supplied address against the district - in, out, uncertain, or protected.
Assign the work.
Every Case receives an owner, a due date, and a Next Action. Nothing sits without a name attached to it.
Follow through.
Record agency referrals, updates, correspondence, and the final outcome in one timeline the whole office can see.
In the field
Useful when the office is not at a desk.
Look up a person or address, review recent activity, record a field note, and update the next action from a focused mobile companion.
Mobile companion→Office manager / chief of staff
Triage new work, assign responsibility, monitor workload, and find overdue Cases in one place.
Constituent-services staff
Fast Person lookup, district checking, complete Case history, referrals, reminders, and safe access to sensitive information.
Legislator
A useful summary of important requests, mobile lookup away from the office, and visibility into urgent or stalled district issues.
Trust and data boundaries
Official service stays separate from campaign work.
WeOffice is designed for official constituent service. Campaign notes, targeting fields, persuasion scores, party data, and turnout models do not belong in the office Case record.
Security and public trust→✦
A voter match is optional and never required to create a Person or Case.
✦
Access depends on Office Membership, role, and sensitivity.
✦
Sensitive Address handling is designed to fail closed.
✦
Designed to preserve audit and office-transition history.
Pricing
One plan.
$600 per year.
WeOffice is $600 per year per office. Schedule a demo to see the Constituent Service Desk workflow.